RESPONSIBILITIES

• Direct supervision of office, facilities, and reception administration staff within the ULS Global Real Estate Team.
• Administration of (WMS or CMMS) work order management system including intake, allocation, and assignment of work to the appropriate department or staff.
• Management of Real Estate SharePoint and department communications.
• Process all contractor/supplier PO's and invoices relative to assigned facilities.
• Accuracy of facilities records and inventory.
• Identification and Implementation of improvements / cost reductions in assigned work tasks.
• Responsible for coordination of special events with other business unit and executive administration.
• Support Facilities Manager in ensuring efficient execution of facilities service contracts.
• Oversee conferencing/hoteling software and manage scheduling conflicts within all common spaces.
• Responsible for organizing, scheduling, and planning of department level events.

QUALIFICATIONS

• 3-5 years of previous building maintenance administration preferred.
• Knowledge of Facility Systems and Responsibilities.
• Detail-oriented with strong organization skills.
• Excellent verbal and written communication.
• Strong proficiency in Microsoft Excel, PowerPoint, and SharePoint.
• Experience in CMMS/Work Order systems.