Payroll Administrator

The Company

Heico has a history of success. Since its founding over 40 years ago The Heico Companies L.L.C. has grown from a single business to over 70 separate companies through a strategic acquisition policy, and by reinvesting its earnings into internal growth and new prospects. Historically talented at restoring distressed companies, Heico strategically targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services.

These four core operations are organized into groups: Metal Processing Group, Construction Solutions Group, Applied Solutions Group, and Industrial Technologies Group. Once acquired, new Heico companies are assigned to a group and run on a stand-alone basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico platforms and companies.

Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies L.L.C has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generates more than $3 billion dollars in revenues. Many of our businesses are certified Woman-owned Business Enterprises (WBE).

More information about the overall organization can be found at www.heicocompanies.com.

The Position

The Payroll Administrator will be responsible for the end-to-end execution of payroll processing across a group of companies using the UKG payroll system. They will oversee the daily processing of payroll, tax filings, and compliance requirements with a strong focus on accuracy, timeliness, and regulatory adherence. They will be responsible for partnering with internal stakeholders to resolve payroll issues, strengthen internal controls, and ensure all payroll activities align with federal, state, and company regulations.

The ideal candidate is analytical and detail-oriented, with experience managing multi-state and Canadian payroll, along with a strong understanding of payroll operations and wage and hour regulations. This role will be based out of our Warrenville Office at 27501 Bella Vista Parkway, Warrenville, IL 60555.

Job Description

Primary Responsibilities

• End-to-end processing and oversight of weekly, biweekly, and semimonthly multi-state payrolls across multiple entities, supporting both union and non-union employees.
• Serve as a subject matter expert on payroll tax requirements and applicable laws, ensuring compliance with regulations related to wages, taxes, garnishments, and other payroll functions.
• Oversee the setup, administration, and processing of all child support orders and wage garnishments, ensuring accuracy and timeliness.
• Review, validate, and approve payroll deductions to ensure alignment with company policies and regulatory requirements.
• Investigate, resolve, and provide guidance on complex payroll discrepancies and escalations.
• Conduct weekly payroll audits and support internal audit activities by evaluating controls, ensuring process compliance, and recommending improvements.
• Ensure compliance with federal, state, and local regulations by monitoring legislative changes, enforcing adherence, and advising leadership on required actions within the UKG system.
• Administer corporate payroll-related plans in accordance with plan documents, including reviewing and approving transactions, deposits, and funding activities.
• Prepare and run analysis of payroll reports (weekly, monthly, quarterly, and year-end), providing insights to leadership as needed.
• Maintain strict confidentiality of payroll information while upholding data integrity and employee trust.

Job Requirements

• Bachelor’s degree in accounting or related field required; CPP certification a plus.
• 10+ years of progressive payroll experience, preferably in manufacturing, production, or a related industry
• Proven experience with multi-state payroll processing
• Experience with payroll software and timekeeping systems; UKG experience highly preferred
• Strong analytical and systems skills required.
• Proficiency in Microsoft Office Suite with strong Excel skills
• Exceptional prioritization skills required.
• Result-driven with the ability to take initiative and work in a fast-paced environment.
• Ability to balance work schedule and workload within multiple locations.
• Professional and personable communication skills with all levels of the organization
• Requires a high degree of accuracy with a well-developed attention to detail.                          

EOE M/F/D/V

The expected salary range for this position is $75,000 - $87,000 annually, depending on experience and qualifications.

This position is eligible for a comprehensive benefits package that includes, but isn’t limited to:

• Health, dental, and vision insurance
• Life insurance and disability
• 401(k) with employer match
• Pet Insurance
• Legal Insurance
• Paid time off and holidays